It seems as though the theme these days that is found in most industries is how to cut down on costs. This is very real in the equine industry where a high percentage of individuals are hobbyist who already spend more then they receive. Cutting down on costs can be done without having to lose out on any of the luxuries that you have been accustomed to. How is this done? By using your website to your advantage. Having a website that can do a lot of the work for you can be time saving and cost saving. Here are some ways your site can help you in cutting some of those costs down in your horse expenses.

1) Brochures

Have you ever taken the time to see how much you have spent on ink and paper making brochures? How about the time you have had to spend making the brochure? Did you know that with server side scripting you can have your brochures created for you. This takes away from the time you would use to make the brochure. Once the server has created the brochure, a person could then request the brochure in PDF format that they could download. Once they have the brochure on their computer they can then print it out, using their ink and their paper. This process alone has saved you time and money that you can then use in other areas of marketing. We can also take it a step further by having a database set up so that when someone requests the brochure there is an entry put into the database to count the download. This can keep track of how many times your brochure has been downloaded. Much easier then keeping track of how many times someone has picked up your brochure at a horse show or an expo. This can also help in targeting a specific audience as you will know only those who have an interest will download your brochure.

What are some possible uses for a brochure on your website? Let’s look at some.

a) Stallion brochure – For our example we our going to go with the fact that you do not have time or money to spend on making a stallion card. If you are not familiar with a stallion card, it is double sided and on one the front side is the picture of the horse and on the back side is the pedigree with some information and contact information. We could put all of the information into a database so that the stallion card is created automatically when someone requests the download. Then using some dynamic PDF coding we can have the PDF stallion card created dynamically without having to do anything. Just to expand our creativeness, let’s say someone wants to print the stallion card and have a fantasy pedigree on the back. They simply would fill in the dam information of the pedigree and the stallion card would not be unique to what is of interest to them.

b) Sales Flyer – This concept would pretty much be the same as the stallion brochure with a couple extra twists involved. Their is the possibility that you have multiple sale horses available. We can set up a database to handle all of the information for each horse including photo, horse information, pedigree, show results, history, etc. Since all of the information is in a database, each horse will now have an unique id associated with them. This will help when you have a list of horses for sale on your site. When someone finds a horse of interest and they want to click on the link to download the flyer, the unique id will be added to the link and the PDF that will appear will be for that horse. So all we have to do is create a template that would be for your flyer and the rest will be inserted for us.

We can even stretch this out so that a visitor can download a pdf that is created that lists all of the horses for sale with a short description of each one with the price tag and contact information.

2) Contact Form

Having a contact form on your website can be helpful in saving both time and money. If your site has a form that a visitor can fill in to send you a message, this can save you time and money. How will it save you time? It is a helpful way in screening requests so that you can decide who is important to contact by phone, or who can be answered by simply replying to the contact form via reply mail. How can it save you money? If you get requests from out of town, or out of your country, and the request is not an important issue, you can reply via email. This can help you to cut down on long distance phone costs

3) Google Maps & Driving Directions

I can’t say this falls to heavily in either the saving costs or saving time category, but it can be of use to you when it comes to ease of use. Having a Google Map of your location on your website allows a visitor to find out exactly where you are located. If it is someone who you have invited to your place, you can send them to your website to get exact directions to your place. Google Maps is very highly configurable, even to the point to where someone can find out where all the traffic lights are and how heavy traffic is. If you are an equine professional this can help in cutting down office time that I am sure you do not have time for.

4) Knowledge Base

This is the technical term used, but you can call it what you will. I am sure you find a lot of time you are answering questions over and over. Having a knowledge base on your website will allow you to have defined questions and answers that can be answered for someone who goes to your website. This is not only helpful for professionals but also for farms. You might save a non important phone call from someone if they can find the answers on your website. A well built knowledge base will allow you to enter questions and answers into text fields and the program will create everything else for you.

5) Newsletter

So long for the days of having to send out newsletters by mail. You want to talk about spending money, look at what you have to pay for ink, paper, envelopes, and postage these days. Having a newsletter system on your server will allow you to send personalized newsletters to members email boxes whenever you want. And the program will do all of the work for you. We have set some newsletters up for as little as $100, and one of them has 2500 members they send to.

6) Word of Mouth Marketing

I have talked about this in other articles, but it is so helpful. Having a way for visitors to refer your website to their friends is powerful. It is very easy for them to do. They simply fill in their name and email, along with their friends name and email, and done. Behind the scenes there is already a pre-made message that is ready to be delivered. The email not only will refer the friend to your website, it will also give a brief summary about you. Easy and free marketing.

7) Printable Forms

Using your website as your secretary can be a huge benefit when it comes to saving time and money. Before websites you, or your office secretary, had to put together forms for a prospective client, put it in a package, mail it, and then wait a couple days for it to be received. Not any more. Having any and all of your important forms on your site will cut down on those costs. For professionals it will cut down on sending out new client forms, and for farms, it can be an easy way to get out contracts. These are only a few examples of forms.

Summary

As you can see from the list above, the website is now your new secretary. For most people, if you don’t get screwed, it can be your cheapest. Using your website as a tool for communication can save you money and time. This can help those who are trying to cut costs or those that are trying to save time. This is always something you should be striving for, as there are always others areas that could use your attention.

This is only a small scale of what a website can do for you. I suggest you take a look around and see what others are doing on their site to help them. You should always strive to have your website up to date with not only content, but with the newest technology and newest trends.

Rob

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Tags: equine marketing, equine web design, horse farm website, horse marketing, horse sales, horse web design, horse web site consulting, identity, web site identity —